Notice Letter to Landlord | Free Sample Template

Free sample notice letter to landlord with tips for moving out. Download your template & plan your move with London Man Van today.

Published by London Man Van on 2025/06/05 | Category: | Updated 2025/06/05 | Views: 29

Notice Letter to Landlord | Free Sample Template

A properly formatted notice ensures clear communication, prevents disputes, and helps you meet the lease agreement requirements.

To simplify the process, we’ve prepared a FREE Sample Notice Letter to Landlord that you can download, edit, print, and send.

Table of Contents

What is a Notice to Your Landlord?

A notice to your landlord is a formal letter informing them of your intent to vacate the property. It usually includes:

✅ Move-out date - The last day you will occupy the rental.
✅ Reason for leaving (optional) - Helps maintain a positive relationship.
✅ Forwarding address - To receive your security deposit refund.
✅ Request for final inspection - Ensures the property's condition is recorded before moving out.

How to Write a Notice to Your Landlord?

1. Review Your Lease Agreement

Before writing your tenant notice to vacate, check your rental contract for:

✅ Required notice period (e.g., 30 or 60 days).
✅ Possible early termination penalties.
✅ Preferred delivery method (email, mail, or hand-delivered).

2. Structure Your Notice Clearly

A lease termination letter should be clear and professional. Be sure to include:

✅ Your full name & rental address
✅ Landlord’s name & contact details
✅ Submission date
✅ Move-out date & official termination request
✅ Your contact information for follow-ups

3. Send the Notice Properly

✅ Email or send via registered mail - Keep proof of submission.
✅ Request written confirmation from your landlord.
✅ Follow up if needed to ensure it is received.

Download Your Free Sample Notice Letter to Landlord

Make your moving process stress-free! Download our ready-to-use Sample Notice Letter, fill in your details, and send it to your landlord in just a few minutes.

Download Sample Letter Notice of Intent to Vacate

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People also ask for:

What is a notice letter to a landlord?

A notice letter to a landlord is a formal written document informing them of your intent to vacate a rental property. It usually includes your move-out date, forwarding address, and a request for a final inspection. This helps protect your deposit and ensures both parties are aware of the lease termination timeline.

How do I write a notice letter to my landlord?

To write a notice letter, include your full name, address, move-out date, and contact info. Clearly state your intent to vacate and request a final inspection. Keep it professional and aligned with the notice period required in your lease agreement.

How much notice do I need to give my landlord?

Most leases require at least 30 days' notice, but some may require 60 days. Always check your rental agreement. Failing to meet the notice period may result in penalties or loss of your security deposit.

Can I email my notice to the landlord?

Yes, many landlords accept notice by email, but it's best to confirm your lease's preferred method. Always request a read receipt or written confirmation. Alternatively, sending it via registered mail provides proof of delivery.

What happens if I don’t give proper notice to my landlord?

If you don't give proper notice, you could forfeit your security deposit or be liable for additional rent. Proper notice ensures compliance with your lease terms and protects you legally when ending a tenancy.

Should I include a reason for leaving in my notice letter?

Including a reason for leaving is optional. It can help maintain a positive relationship, but it's not required legally. Focus on being clear, respectful, and sticking to the facts.

Do I need to request a final inspection?

Yes, requesting a final inspection is highly recommended. It ensures the property’s condition is reviewed before you leave and helps avoid disputes over damage or cleaning. Include this request in your notice letter for a smoother handover.

Can I use a sample notice letter to landlord?

Absolutely. A sample letter provides a helpful format and ensures you don’t miss key information. Just customise it with your own details. It’s a time-saving way to ensure your notice is clear, compliant, and professional.

What should I do after sending my notice to the landlord?

After sending your notice, confirm receipt, begin packing, and prepare the property for inspection. Clean thoroughly and repair any minor damage. Following up ensures smooth communication and improves the chances of a full deposit refund.

Where can I get a free sample notice letter to landlord?

You can download a free editable sample notice letter from trusted moving or legal websites. Look for formats that include essential fields like move-out date and forwarding address.